Appendix C

AUDIT COMMITTEE

ORACLE SUBGROUP

27 February 2025

ATTENDEES:

Councillor Colin Swansborough

Councillor Gerard Fox

Councillor Philip Lunn

OFFICERS IN ATTENDANCE

Ros Parker, Chief Operating Officer

Ian Gutsell, Chief Finance Officer

Mark Winton, Audit Manager - Delivery

Sophie Webb, Senior Governance and Democracy Officer

APOLOGIES

Councillor Matthew Beaver

John Davidson, MBOS Delivery Lead

1.         VERBAL UPDATE from Chief Operating Officer

1.1       RP updated the subgroup on progress as Phase 2 approaches go live noting that UAT has completed and there is confidence in the build.

1.2       RP noted that the build on the live environment is ongoing and ready for data migration and cutover is planned take place for a period of 2 weeks from 1 April.

1.3       RP noted that some organisational readiness tasks can commence following 1 April go live as not all users will need to interact with Oracle from day one.

1.4       RP highlighted that the real time status at the time of the meeting shows mostly green and amber RAG ratings across all 4 programme areas.

1.5       MW assured the subgroup that internal audit will continue to work with the programme up until go live and may continue after 1 April.

1.6       RP explained that the first stage of Phase 3 will focus on completing the build design specification and schools’ scope and design specification with an ‘adopt not adapt’ approach similar to previous phases.

1.7       RP noted that non-critical activity can be implemented following go live so that the focus is on critical activity.

2.         DISCUSSION with subgroup

2.1       The Subgroup discussed the following points:

· How recruitment might affect the programme.

· How school systems will interact with Oracle.

· Use of Oracle functionality.